Aurora North’s User Provisioning Platform Maximizes productivity

User provisioning refers to the creation, maintenance and deactivation of user objects and user attributes, as they exist in one or more systems, directories or applications, in response to automated or interactive business processes.

For Law firms, attorneys and staff need to be productive immediately.  From a provisioning standpoint this means having the proper accounts on various systems and access to information.  This is hard enough for one office, but a nightmare for the global firm with the revolving door of lateral hires, contract attorneys, summer associates and other contractors and staff.  The average AMLAW 200 Legal firm annually spends hundreds of thousands of dollars on this alone!

Even more important, on account of the new laws and regulations responding to the numerous data breaches in the news is User De-provisioning.  As an example,  Mass 201 CMR 17.03(2)(b)(3)e  specifically requires “Preventing terminated employees from accessing records containing personal information.”

Aurora North User Provisioning implements the firm security policy by creating, managing, and removing user accounts and access rights to Matter workspaces for both internal and external users.  IT access policies are defined governing user access rights to applications and data; user accounts are created on target systems with the appropriate access rights; user access rights are modified as required by changing needs; accounts are deactivated when users are no longer authorized (de-provisioning).

Aurora North’s user provisioning solution automates the process of configuring user accounts and access rights. The automated platform will:

1. Increase Revenue
   1. Employees have access to what they need almost instantaneously
2. Reduce Risk
   1. Compliance with new state and federal breach laws
   2. Maintain logs to demonstrate compliance
   3. Notification changes are sent as email instantly to administrators or as a daily or weekly journal
   4. Enforce policy (for access and ethical walls)
3. Decrease direct and indirect costs
   1. By using automation
   2. Clerk and Secretaries can administer vs. IT staff
   3. Improved accuracy and reduced human errors
   4. Global edits of distribution lists, users and groups
      
      

1. The Aurora North data integration platform allows immediate automated provisioning or de-provisioning of users.
2. Eliminate the inconvenience of manual approaches to attorney account creation
3. Compliance with rules, policies and regulations
4. Create and configure accounts in real time
5. Integrate with the following:
   • viDesktop
   • Active Directory
   • Exchange
   • SharePoint
   • Recommind
   • Thomson Elite
   • Aderant / CMS
   • CA FileSurf
   • Interwoven
   • Lexis InterAction
   • Carpe Diem
   • TimeKM
6. Streamline updates on hiring, changing, or removing personnel
7. Maintain records of all key activity and logs all transactions
8. Enforcement of access rights
9. Automated notifications and alerts reduce risk and secure information with
   
   

Manual management of user accounts involves the constant risk of human error. Typically, there are no monitoring systems in place, email is inconsistent, and manual data entry is laborious and lacking in structure, sometimes based on paper account requests. When an employee leaves the firm, the request often falls through the cracks, and employees have access to accounts and information long after they leave the firm, or worse yet, go to another firm.

Aurora North's form based automated user provisioning creates reliability and consistency: reducing error, automating accounts, segregating users, automating reports and audits, minimizing risk, centralizing controls and access policies.

Contact Aurora North at This e-mail address is being protected from spambots. You need JavaScript enabled to view it. for information or a demonstration today.